PBS Accounts Payable






 Provide tight control over vendor, supplier, and standard costs by tracking payment due dates, available discounts, and money  owed to creditors. (Click on image to enlarge)




  • Allows entering, editing, and posting of new payables, prepaid invoices, adjustments, and cancellations with edit list and journal.
  • Recurring payables can be selected by cut-off date and group for automatic selection.
  • Allows on-line vendor account inquiry.
  • Provides maintenance and lists of the vendors. 
  • Keeps a full vendor history showing the details of all entry and payment activity for as long as you want to keep it. 
  • Vendor purchasing addresses are maintained for use with Purchase Order module. 
  • Allows vendor terms and aging of accounts based on days or on day of month. 
  • Enter and track sales tax paid on out-of-state vendor purchases which may be used to reduce the use tax liability for any state. 
  • Process transactions against PO receipts and validate any changes against PO amount, requiring an override if different. 
  • An unlimited number of A/P accounts and cash accounts may be used. 
  • Flexible payment selection, including partial payments, with a check selection edit list. 
  • Enter and track the kind of “purchased from” but “paid to” information involved with credit cards, factoring, sales tax and similar transactions. Automatic check voiding is provided. 
  • Cancellation voucher lookup in AP Open file to locate cancelled voucher. 
  • Four check formats are provided - may print COD checks immediately on entry. Immediate checks can be voided and re-printed if not printed correctly the first time. 
  • Allows printing of check dates in a variety of different formats, including DD/MM/CCYY or MM/DD/CCYY. 
  • The system will track Miscellaneous Income disbursements to boxes 1,2,3,5,6,7,8 avail-able on the standard 1099-Misc Form (US only). 
  • Default 1099 type will be specified on Vendor File. 1099 information will be posted to Vendor History and a new AP Auxiliary File once a check has been printed and posted (US only). 
  • 1099 printing allows users to print 1099s for a range of vendors (US only). 
  • Prints A/P checks and a check register. 
  • Prints A/P open item report. 
  • Prints cash requirements and cash disbursement projection reports. 
  • Prints a report showing A/P distributions to the General Ledger. 
  • Prints a vendor analysis report. 
  • May be interfaced to Passport Business Solutions General Ledger, Job Cost and/or Pur-chase Order, Check Reconciliation, or used stand-alone.